Leave Management

Last updated: am 15.05.2020 um 10:34 Uhr by Schön, Patrick

Desktop → Urlaube

In this area every user can obtain a general view of his leave requests for the present year. In addition he can look at and create leave requests for the past, present and coming year.

Current User

Department managers have the possibility to look at employees leave accounts and if necessary to create leave requests for their employees using the drop-down list.

Creating a new request

Using the button Request you may compile a new leave request. Managers are informed via email about new requests.
In the case that your request has been approved or rejected, you will also be informed via email.

Type
Concerning the type of leave you can specify if it means Leave, Special leave, Sickness, Flextime or Other absence.

CEO responsible for
Special Leave and Illness
HR Officer responsible for
Leave, Flextime und Other Absence

Start / End
Choose the beginning and end of the leave. The numbers of days are automatically calculated. Public holidays and days that are not worked, (e-g. weekends) are not included.
Working Days
The number of days will be calculate automatically. The numbers of days are automatically calculated. Public holidays and days that are not worked, (e-g. weekends) are not included.
Day
If you want to apply for half a days leave, set the same time of Start and End. Then choose the option Half day at the drop-down menu.
Comment
This is an ooptional field. You can describe why you want to have a leave day and be forwarded to the Head of Department

Leave Account

Beside the overview, you have a view of your Leave Entitlement. Also you see the additional leave, approved and requested leave. At last you see the remaining leave.

Other absences like sickness, flexitime and compassionate leave are not included.
The rest leave is calculated adding amount of annual leave and the transferred leave of the previous year, deducting the leaves approved and applied for.

The transferred leave for the next year is always calculated at the end of the year.

Delete a request

As long as an enty not be approved, just delete ist with click at delete.

To delete an approved Entry, clik at delete. The Supervisor gets an request and have to apply this.

Overview

Desktop → Leaves → Overview

In the overview you see all leave requests of the chosen year. After click on a leave request you can see the details with an click on details.

Year Caledar

Desktop → Leaves → Year Calendar

The Year Calendar shows an overview of applied and requested leaves of the current employee.
By choosing an entry an pressing the button Details you can see further informations for this entry.

Company

Desktop → Leaves → Company

On the tab Company you will find monthly overview of leaves of all employees.

HR Officers can set "Show Company Calendar only HR Officers" at the Tab Company at administration. Employees can´t see the tab company in "Leaves".If Employees can see this calendar, they only cann see that other employees are away but not why.

Print

By pressing the button"Print" a print preview of the current tab will be generated.